?What is clearance

.Clearance is the process of releasing goods from customs.Clearance is the process of obtaining permission to enter or export a product from the country’s customs

The customs clearance process includes various steps, including order registration, submission of required documents, payment of customs fees and duties, and finally obtaining a .clearance permit

In other words, goods clearance is an official and legal process during which goods enter or leave customs. This process includes various steps that must be taken by the importer or exporter so that the goods can legally enter the domestic or foreign market, and controls the entry and exit of foreign currency and the control of goods smuggling.

The main purpose of goods clearance is to ensure that the goods comply with the customs rules and regulations and to pay all the related costs. The customs clearance process helps ensure the supply chain of goods and is essential for importing and exporting goods.

Clearance of goods from customs is a specialized matter and according to the customs laws and executive regulations that are constantly changing, if the merchant or the clearance does not have sufficient and up-to-date information, he will suffer heavy and sometimes irreparable losses. A merchant who imports a product for export or import to the customs, in order to obtain a license to import or export the product, he must go through its specific steps.

Due to the complexity of the clearance process, it is recommended to seek the help of an experienced clearance worker.Work clearance refers to a natural or legal person who, with an official license, performs clearance of goods from the customs of the country on behalf of the owner of the goods and in return for a written or oral contract. In fact, the work clearance is the representative or lawyer of the goods owner in the field of customs clearance. Work clearance is also called “work permit” of customs.

The process of clearance of goods through several stages including completing documents, declaring goods in the customs system, evaluating goods, obtaining relevant permits, expert approval, paying customs fees, loading and stripping goods and calculating funds (commercial profit, taxes, customs duties, government facilities to import producer or exporter etc.) is done.

What are the clearance procedures?

Clearance of goods includes various steps that may change for the entry or export of goods. In this section, we describe these steps in general; In order to know more precise details, you can get help from our experienced experts at Ghasabzadeh company.

Customs clearance procedures include the preparation and completion of the following documents :

1. Receive clearance and warehouse bill
2. Statement round through the EPL system
3. Print the statement (receiving the cottage and determining the route)
4. Product evaluation
5. Obtaining necessary permits such as standard, laboratory, etc.
6. Goods examination by virtual customs experts
7. Fund and payment of expenses
8. Obtaining loading permit and warehousing settlement
9. Declaring the cargo and sending the goods to the customs exit door
10. Leaving the goods from the customs to the strip warehouse or the goods owner’s warehouse

What are the sensitivities and complications of goods clearance?

Customs clearance is a complex process and requires up-to-date information. This important thing requires detailed information about customs laws, laws that are constantly changing according to the political and economic conditions of the country and sanctions.

According to the import or export of goods, the stages of goods clearance and customs formalities are different and the required documents are different for each.

Permits related to the clearance of imported goods

When importing goods, all goods and their related tariffs are grouped, and these groups are currently referred to commodity group 1, 2 and 4.

Obtaining necessary permits for imported goods is different. Also, the import of many products requires obtaining a license from some government bodies; For example, in order to import livestock oats, it is necessary to obtain a permit from the Ministry of Industry, Mines and Trade, Foreign Exchange Allocation Office and Veterinary Medicine of Iran.

Types of imported goods:

Permitted imported goods: There is no need to obtain a license to import this type of goods.

Conditional Imported Goods: The import of this type of goods requires obtaining a permit.

Prohibited imported goods: The import of this type of goods is prohibited.

What are customs clearance permits?

When exporting goods, the goods are divided into three different groups: permitted for export, conditional for export, and prohibited for export. In order to clear the goods, obtaining the necessary permits for each group of export goods is different. Also, the export of some products requires obtaining a license from some government bodies; For example, in order to export scrap metal, it is necessary to obtain a permit from the Atomic Energy Organization of Iran.

Determining route types

In the customs clearance process, controls are carried out by customs experts, which are placed in three green, yellow and red routes according to the customs rules.

In determining the customs routes, the factors that place the declaration in different routes include the following:

• Goods tariff or hs code
• Product condition (new or used)
• Being productive or commercial
• Having a history of importing
• Being economically active
• Tax status

green path

The documents that are placed in the green path are reviewed briefly. Declarations placed in this route have the lowest import risk and are cleared without documentary or physical evaluation. Usually, goods that are not subject to mandatory standards are placed in this path.

Evaluation and expertise of documents in the green route is done directly and at the same time at the customs exit door.

Usually, in the import process, the clearance of level one declarations is done within one hour.

The effective factors that put the declaration on the green path include:

• Business cards of manufacturing companies
• Tax accounting
• Absence of dispensation and contradiction in the statement

yellow path

Declaration documents in the yellow route are carefully checked but do not require physical evaluation. Products that require special licenses, such as the Ministry of Health license or the standard organization license, are placed in this route.

In the yellow route, the time delay is calculated in days; Also, the bachelor’s degree may require a few days of time.

red path

The documents of the declarations placed in this route are carefully checked and a physical inspection is also carried out. Also, if needed, necessary tests are also performed on it. In other words, high risk goods are placed in this route.

blue path

This route is currently not active in Iran except in cases where the goods must be cleared as soon as possible and there is an emergency. Usually, handling of documents or inspection of these types of goods is done after transporting them to the warehouse of the owner of the goods and they are cleared as a whole shipment.

In all routes, the value of imported goods and similar goods are checked and compared in the customs records. Usually, people who have recently received a business card will be on the red track. Also, sometimes and randomly, an item is placed in the green or red lane. Of course, it is possible that there is a need to change the route in each route, according to the expert’s diagnosis.

What are the necessary documents for goods clearance?

1. Warehouse Receipt
2. clearance
3. Electronic warehouse bill
4. A copy of the original bill of lading of the shipping company
5. Commercial invoice
6. packing list
7. Certificate of Origin
8. Order
9. proforma
10. Policy
11. Bank inspection certificate and other relevant inspection certificates if needed
12. Letter of temporary departure of the container
13. Letter of freight if needed
14. Related and certified attorneys
15. Warehouse ID of the goods owner
16. Relevant certificates such as health certificates (for food and medicine)
17. EPL user and password of the owner of the goods or work rights and coding of the owner of the goods in customs
18. Providing tracking code of Central Bank

What is a customs declaration?

Customs is the central point and core of the process of import and export of goods. In all countries of the world, exported and imported goods are introduced to customs at the beginning and end of the process and kept in the customs warehouse for some time. Before examining the clearance procedures, it is better to get acquainted with the customs declaration as one of the most important documents.

The goods declaration is actually a document according to which the information of imported and exported goods is declared to the customs.

According to Article 59 of the country’s customs law, export and import goods will be cleared based on customs laws, executive regulations and documents such as customs declaration. To put it more simply, when clearing goods from customs, first the details of the cargo are checked from the declaration, and if it matches with the declarations of the owner of the goods, the cargo clearance license is issued. But what documents are needed to prepare a customs declaration? In the next section, more complete information will be provided to you.

Documents required to obtain a customs declaration

In order to obtain a customs declaration, it is necessary to prepare the following documents. These documents must be prepared by the owner of the goods or his legal representative to submit to the customs.

1. Copy of valid business card
2. invoice
3. Necessary licenses, including health certificates, standards, atomic energy and plant quarantine, etc.
4. Authorization to place an order
5. export license
6. bill of lading
7. Invoice or purchase list
8. Declaration of currency supply
9. Baling list
10. Policy
11. Operation license
12. clearance
13. Certificate of Origin
14. Official power of attorney

One of the services of Qasabzadeh Trading Company is consulting and facilitating customs affairs and obtaining customs permits in the shortest possible time. As mentioned, the goods declaration is one of the most important customs documents. If you need help or advice regarding obtaining a customs declaration, contact the experts of Ghasabzadeh Trading Company.

What is a cottage?

In the last step of registering the information of the import or export declaration, the EPL system immediately locks the declaration, which is called a cottage. The stage of registration of declaration of import or export of goods is called cottage customs.

Customs assigns a unique number to the declaration, this unique number is called declaration serial or cottage number. This number is separate and unique for each declaration, and the customs officials know the import or export cargo and cargo by the name of cottage. When protesting or participating in customs commissions, you need to have a cottage number. Also, the cottage number is included in the declaration and you can access the cottage series from there. In all clearance stages, you need the cottage number, which is an eight-digit number, to track the work process.

Cottage uses:

• When reviewing the goods after departure
• Follow up zero to one hundred clearance process
• Follow-up of permits until the time of shipment and departure of the goods

Export declaration

Export Declaration is a special type of customs declaration that is used specifically for exporting goods. For this reason, you will need to register and submit an export declaration in order to export goods and store goods at customs. Otherwise, none of the above two items can be done without an export declaration.

If you have any questions regarding customs declaration, export, import, customs clearance and other matters related to customs affairs, you can contact the experts of Ghasabzadeh Trading Company. Ghasabzadeh company has provided you with a complete package of customs and international trade services.

Exchange of customs information and obtaining information related to order registration is done by the EPL customs system. This system is connected to all the country’s ports and the port organization has been provided with the possibility of electronic viewing of the billets issued at the customs. The creation of a safe platform for information exchange in the EPL system has led to the creation of a healthy platform for performing customs formalities, which has provided the conditions for strict control and monitoring of the manner of performing formalities and issuing entry and clearance permits. If you are facing problems to register or use the comprehensive system of customs affairs, our experienced experts at Ghasabzadeh Trading Company will help you by providing advice and doing all business matters.

Submitting an export declaration is a prerequisite for goods clearance in the export process. In order to submit the declaration of export goods, you must apply through the customs EPL system at the address irica.gov.ir. In the process of completing the export declaration, the export applicant must register the detailed information of the exported goods in the system according to the codes contained in the document of the administrative unit s.a.d.

In fact, the exporter calculates the information, value and amount of the goods and records it in the export declaration. After registration, sending the information of the export declaration, approving the appraiser and relevant expert and going through the legal procedures, the clearance of the export goods will be done.

What does it mean to carry one piece?

In simple terms, complete transportation in the process of goods clearance means the arrival and delivery of goods without unloading and delivery of goods at the customs office of entry. In fact, according to the Inward Transit Import Law, goods are entered into the country and transferred to the customs office of the destination or the importer’s warehouse, without unloading and delivery at the customs office of entry. It should be noted that in the new law of customs affairs, single shipment is not considered a customs procedure.

The difference between one-way transport and domestic transit

In general, in the customs clearance process, internal transit refers to the transfer of goods between two internal customs in a country, but what is the difference between internal transit and carrying one head?

In the case of one-way transportation, the goods after leaving the customs of origin must be unloaded and delivered in the same condition as mentioned in the bill of lading at the customs office of the destination or the importer’s warehouse. For this reason, the goods will be unloaded at the customs office of the destination country and will be transported to the customs office of the destination or the importer’s warehouse by issuing an internal transit permit or by checking the booklet. While in internal transit, goods are unloaded at the customs office of entry and a warehouse bill is issued for it, and to transfer to the destination customs office, the owner of the goods must go to the customs office of entry and complete the administrative procedures of internal transit.

Full shipping declaration

Normally, in the method of one-way transportation and internal transit, the transit process of goods is done using TIR book. However, in some cases, it is necessary to apply for an internal transit declaration form and complete administrative formalities for the transfer as a single shipment.

What kind of goods is suitable for one-way transportation?

Due to the nature of one-way transportation, this method is very suitable for goods that do not have the necessary equipment to keep them in the customs. For example, perishable goods or vulnerable goods that may be damaged in the storage process. From this category of goods, we can mention food items, breakable goods and the like.

The most important advantage of transporting goods in one piece

As can be cited from the above explanation, one-way shipping will facilitate the export and import process by reducing administrative formalities, saving time by reducing unloading and reloading operations, and speeding up the transit process. An advantage that can be used in all customs offices of the country, especially customs offices related to neighboring and bordering countries such as Iraq, to ​​help the development of exports.

The infrastructure required for complete transport

But what kind of infrastructure will the country’s customs organization need in order to realize complete transportation? Based on the research and investigations, the following are the most important infrastructures needed to realize one-way transportation and facilitate the export and import process:

1. Completion and development of the required infrastructures of the country’s railway system
2. Review and facilitate the clearance process
3. The presence of private companies and investment in the field of goods transit

Clearance fees

As we said, clearance requires necessary permissions for each group. Import and export include two definitive and temporary methods, each of which has a different clearance fee. In definitive export, the costs of loading, unloading, testing and tariffs are paid. In temporary export, merchants are exempted from paying some fees such as customs duties or commercial interest.

Customs clearance fees:

Customs clearance fees are collected from the owner of the goods or its representative at the time of clearance. These costs include the following:

• Ministry of Roads
• inventory
• demurrage
• Port operations
• THC
• Duties and customs duties
• Standard and laboratory
• Strip and internal transport of goods

Also, some costs include additional costs such as excess value, discharge deduction and tariff difference. In the following, we will briefly describe each of these cases.

The difference between customs duty and work clearance

One of the most important differences between work permit and work permit is issues related to permits and work permits. The customs official has the authority to perform clearance procedures on behalf of a company or a person and charge a fee for it. But the work clearance is able to carry out all the procedures of the goods clearance due to the power of attorney that it has on behalf of the goods owner. In other words, the work clearance is considered the representative of the goods owner and can do all the work in his absence. This case is different in the case of customs duty. In fact, the customs office does not have representation on behalf of the goods owner and only performs clearance related work.

Another difference between the work clearance and the labor right is that the work clearance has no responsibility for the debt and actions of the goods owner, but the customs work right is an indirect representative of the goods owner and bears the relevant responsibilities.

It was more than worth it

Some merchants declare their goods at a higher price in order to receive more currency. Therefore, according to the customs expert, some importers are faced with overvaluation and if they do not have enough documents to prove their value, it will be difficult for them to fulfill their obligation in the bank, and if the central bank approves, they are required to return the excess currency.

In order not to face overvalue, it is suggested to compare the value of your goods with the records in the customs before placing the order, and if their value is higher, documents such as catalog, special analysis, invoice approved by the embassy and website Provide vendor credentials to prove the value of their purchase.

Discharge deduction

In many cases, especially the goods whose valuation is based on weight, when the cargo is weighed in the area of ​​the customs exit door, they face a weight difference (usually with a weight loss). According to the central bank’s circular, this tolerance is acceptable up to a maximum of 3%, and more than that, the importer must pay a fine. Traders should follow the declared method to meet the lowest weight tolerance.

Tariff difference

Many importers face the issue of tariff differences when declaring goods at customs, as their declared tariff is different from the customs expert’s opinion, and it creates problems for the importer, including heavy fines, differences in customs clearance, and delay in loading at customs.

Therefore, it is recommended to consult with commercial service companies and search the customs website to find the correct tariff for your goods and obtain an entry permit before obtaining an entry permit. If you are still not able to find the correct tariff for your goods, you can get guidance from import experts by referring to Iranian customs.

Customs clearance without placing an order

According to customs laws, an order must be registered to import goods; But for some goods, there is no need to register an order. These goods are as follows:

1. The goods needed by border families and their cooperative companies, sailors and vessels’ employees according to the list mentioned in the regulations and import and export of goods.
2. Special military goods with the approval of the Minister of Defense and special goods of the Atomic Energy Organization with the approval of the Atomic Energy Organization
3. Passenger goods according to the regulations of export and import regulations and according to the list of Ministry of Security
4. Imported goods by mail within the scope of export and import regulations
5. Commercial and production sample according to the export and import regulations
6. Product samples for display in all international exhibitions (temporary entry)

The duration of the product’s shelf life in customs

In order to clear the customs, the goods are stopped at the customs for a period of time in order to prepare and check the documents and complete the procedures related to the clearance. The maximum time to stop the goods after the date of summary declaration is four months. This time in the country’s airports is after two months. After the specified date, the goods are considered abandoned.

It should be noted that as soon as the goods enter the customs warehouse, the cost of storage is included. If the goods are kept in the container, after the end of the free time, the demurrage fee will be applied. During this period of time, the declarant must complete the final customs formalities and the responsibilities he is responsible for; Otherwise, the product will be considered abandoned. Also, with the release of the goods document, if the cargo is not removed from the warehouse, the provisions of abandoned goods will be included. If the product is not cleared within the specified period and the owner of the product has a valid reason, it will be extended for another 4 months. The next cost in the second four months must be paid by the owner of the goods.

Due to the complexity of customs clearance procedures, changes in customs laws and changes in some import and export procedures, traders should be aware of sufficient information and up-to-date news and request cooperation with a reliable goods clearance company. Considering the breadth and complexity of the content, we recommend that you contact the consultants and experts in this field at Ghasabzadeh Company.

What are the frequently asked questions in the clearance area?

• Which goods can be cleared without placing an order?

Passenger goods, goods imported by mail and commercial and production samples within the scope of export and import regulations

• What is CIF value (CIF)?

The price of the goods at the agreed place in the destination country is the total value of the goods plus the cost of packaging, insurance and freight to the port of the destination country.

• What is one-way shipping?

The entry of goods into the country and its transfer to the customs office of the destination or the importer’s warehouse without unloading and delivery at the customs office of entry is called single shipment.